Setting Up a 10-Person Office

Moving into a new office or upgrading your startup’s workspace is an exciting milestone. However, transitioning from a remote, coffee-shop setup to a structured, 10-person corporate office requires serious IT planning. A strong technological foundation is the difference between a team that collaborates seamlessly and one that is constantly battling slow Wi-Fi, dropped server connections, and mismatched hardware.

When scaling up your operations—whether you are setting up a creative agency or a logistics hub—standardizing your IT infrastructure from day one saves money and prevents operational headaches. Here is your definitive IT checklist and budget estimation for outfitting a 10-person office in 2026.

1. Workstations and Devices

The “Bring Your Own Device” (BYOD) era is fading for growing businesses due to security risks and software incompatibilities. Supplying standardized corporate devices ensures your team operates on the same baseline of performance and security.

• Business Laptops (10 Units): Opt for reliable machines with at least an Intel Core Ultra 5 or AMD Ryzen 5 processor, 16GB of RAM, and a 512GB SSD. Business-grade laptops (like the Lenovo ThinkPad or Dell Latitude series) offer better warranty support and robust build quality.
• Monitors (10 Units): A 24-inch or 27-inch IPS monitor is essential for productivity. Dual-screen setups or an ultrawide monitor can significantly speed up workflow for developers, accountants, or digital marketers.
• Peripherals: Do not forget wireless keyboards, ergonomic mice, and laptop stands to keep your team comfortable and compliant with occupational health standards.

2. Networking and Connectivity

A fast internet plan is useless if your internal network routing is weak.

• Business-Grade Firewall & Router: Protect your internal network from external threats. A Next-Generation Firewall (NGFW) is critical for blocking malware and managing bandwidth.
• Managed Switch: A 16-port or 24-port Gigabit switch will comfortably handle all wired connections for desks, printers, and servers.
• Wi-Fi 6 Access Points: Ensure seamless, dead-zone-free wireless coverage across your office layout. Set up a dedicated “Guest Network” to keep visitors off your primary corporate network.

3. Cloud Software and Cybersecurity

Centralizing your workflow and protecting your company data is non-negotiable.

• Productivity Suite: Standardize your email, cloud storage, and video conferencing with a corporate subscription to Google Workspace or Microsoft 365.
• Endpoint Detection and Response (EDR): Traditional antivirus is no longer enough. Invest in AI-driven EDR software to protect all 10 laptops from ransomware and phishing attacks.
• Automated Cloud Backup: Ensure your critical company data is automatically backed up daily.

4. Shared Office Infrastructure

• Multifunction Network Printer: A heavy-duty laser printer/scanner combo positioned centrally will cover the document needs of a 10-person team.
• Local Storage (NAS): A Network Attached Storage (NAS) device is excellent for keeping large files—like commercial video projects or heavy design assets—accessible at high speeds without clogging up internet bandwidth.

Estimated Budget Breakdown for a 10-Person Office

Prices are estimated based on the 2026 Malaysian market and may vary depending on brand preferences and specific operational requirements.

IT Category	Recommended Specification	Estimated Cost (RM)
Laptops	10x Business-grade laptops (16GB RAM, 512GB SSD)	30,000 – 35,000
Monitors & Peripherals	10x 24″ or 27″ IPS Monitors, wireless keyboard/mouse combos	6,000 – 8,000
Networking Gear	NGFW Firewall, 16-Port Switch, 1x Wi-Fi 6 AP	2,500 – 4,000
Shared Hardware	1x Multifunction Laser Printer, Basic NAS (4TB)	2,000 – 3,500
Software Licenses	M365/Google Workspace & EDR Security (Annual for 10 users)	4,000 – 5,500
Cabling & Setup Fees	Professional structured cabling and network configuration	2,000 – 4,000
Total Estimated First-Year Investment		RM 46,500 – RM 60,000

Streamline Your Corporate IT Setup

Building a secure, scalable network from scratch requires time and technical expertise. Sourcing hardware, configuring firewalls, managing web hosting infrastructure, and deploying software licenses can quickly overwhelm a business owner who needs to focus on daily operations.

Whether you are establishing a new headquarters in the Kota Kinabalu Industrial Park or upgrading a branch office, having a dedicated technology partner ensures your deployment is handled professionally from the ground up.

Ready to outfit your office with reliable hardware and enterprise-grade networking? Let us handle the heavy lifting. Explore our customized B2B IT deployments and request a consultation today:

👉 https://www.tiratech.com.my/corporate/